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Private Provider Paperwork Checklist

Florida Private Provider Paperwork Checklist

If you are using a private provider under F.S. 553.791, the key is knowing what FCC provides, what your contractor or permit team still files, and which details can vary by jurisdiction. FCC handles the private-provider review and inspection scope. Your team still handles permit filing and NTBO submission.

Start a ProjectSee Florida Statute 553.791

553.791

Florida Statute

205+

Building Department Registrations

55

Counties Served

2 Roles

FCC Provides vs Your Team Files

Direct Answer

What paperwork is usually involved in a Florida private-provider workflow?

Most Florida private-provider jobs involve approved plans and a Notice to Building Official. The NTBO is the only per-permit form the statute allows a department to require. Some departments still ask for a private-provider packet; that demand is not statutory. FCC can provide the private-provider paperwork tied to the approved scope, including the NTBO and supporting documents when needed. Your team still files the permit application and submits the NTBO and other jurisdiction-facing paperwork. Later in the job, FCC sends inspection results and files the Certificate of Compliance when the required FCC inspection scope is complete. The NTBO is a single Florida Building Commission form a department may not alter. Local intake steps for the permit application itself can still vary.

Checklist View
What FCC Provides, What Your Team Files, and What Can Vary

What FCC usually provides

FCC handles the private-provider review and inspection side of the workflow, not the permit-filing side.

  • Approved and stamped plan-review documents tied to the private-provider scope.
  • Notice to Building Official paperwork for your team to file with the jurisdiction.
  • Supporting private-provider documents when a department asks for them. The NTBO is the only per-permit form the statute allows a department to require.

What your team still files

The contractor, business owner, permit coordinator, or expediter still handles the jurisdiction-facing submission steps.

  • Permit application and any normal local intake paperwork.
  • NTBO submission with the building department after signatures are in place.
  • Any project-specific local forms, attachments, or routing steps required by that jurisdiction.

What happens later in the job

Initial permit paperwork is only part of the workflow. Closeout has its own documents too.

  • FCC sends inspection results to the building department after completed inspections.
  • FCC files the Certificate of Compliance after the required FCC inspection scope is complete.
  • Jurisdiction-retained items like zoning, fire, utilities, drainage, and similar local requirements still stay outside FCC's scope.
Comparison
Who Handles Which Paperwork

This page works best when the role split is obvious. FCC provides the private-provider documents and handles the review-and-inspection record. Your team still handles the filing side with the jurisdiction.

Who files the permit application?
Your Team
Your contractor, permit coordinator, owner representative, or permit expediter files it with the jurisdiction.
FCC Private Provider
FCC does not file permit applications or pull permits.
Who files the NTBO?
Your Team
The fee owner or the fee owner's contractor files it with the building department after the required signatures are complete; a permit coordinator can submit it on their behalf.
FCC Private Provider
FCC does not file the NTBO.
Who provides the private-provider paperwork package?
Your Team
Your team submits the package to the jurisdiction as part of the permit workflow.
FCC Private Provider
FCC can provide the NTBO and supporting private-provider documents tied to the approved scope.
Who performs the review and inspection scope?
Your Team
Your team coordinates project information and submissions.
FCC Private Provider
FCC performs private-provider plan reviews and eligible virtual inspections under F.S. 553.791.
Who sends inspection results?
Your Team
Your team does not replace this reporting step.
FCC Private Provider
FCC transmits inspection results after completed inspections.
Who files the Certificate of Compliance?
Your Team
Your team does not file FCC's COC.
FCC Private Provider
FCC files the COC when the required FCC inspection scope is complete.
Related
Related Resources

Notice to Building Official

View Page

Certificate of Compliance

View Page

Florida Statute 553.791

View Page

Private Provider vs Permit Expediter

View Page

Plan Reviews

View Page
FAQ
Frequently Asked Questions
What paperwork is usually included in a Florida private-provider job?
Most projects involve approved plans and a Notice to Building Official. The NTBO is the only per-permit form the statute allows a department to require. Some departments still ask for a private-provider packet; that demand is not statutory. Local intake steps for the permit application can still vary by city, county, and project scope, so treat this as a checklist framework and confirm the local submittal steps.
Does FCC file the NTBO or permit application?
No. FCC does not file the NTBO, pull permits, or file permit applications. FCC can provide the private-provider paperwork package tied to the approved scope, but the fee owner or the fee owner's contractor files the NTBO and the permit application. A permit coordinator can submit them on their behalf.
Does every Florida jurisdiction require the same private-provider paperwork?
For the notice, yes. The NTBO is a single Florida Building Commission form a department may not alter, and it is the only per-permit private-provider form F.S. 553.791 allows a department to require. Local intake steps for the permit application itself can still vary, so your team should confirm the local submittal requirements before filing.
When does FCC provide the private-provider paperwork?
After plan approval, FCC can return the approved review package and the private-provider paperwork tied to that scope through myFCC. That may include the NTBO and supporting documents your team needs to submit to the building department.
Who files the Certificate of Compliance at the end of the project?
FCC files the Certificate of Compliance after the required FCC inspection scope is complete. That filing does not replace any jurisdiction-retained inspections or approvals that still need to be cleared locally.
Can a permit coordinator or office admin handle the paperwork side?
Yes. Many companies have permit coordinators, office admins, or expediters route the paperwork and confirm local requirements. The key distinction is that your side handles filing with the jurisdiction, while FCC handles the private-provider review and inspection scope.

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